Welcome to the 55th Fujihara International Seminar.
The seminar and related events will be held in the rooms indicated on page 9 in the timetable of the abstract booklet.  A floor plan of the hotel is also enclosed.  All scientific sessions including oral and poster presentations will be held in the Fuyo Room on the 2nd floor.  Please note that a photograph of the seminar participants will be taken after Session III in the 3rd floor Photo Studio.  The meeting area is non-smoking. 

Registration

All participants and attendees of the 55th Fujihara International Seminar are asked to register at the registration desk at the Foyer in front of the Fuyo Room on the 2nd floor of the hotel.  The registration desk will be open from 18:00 to 21:00 on Monday, July 10, and from 7:30 to 21:00 on Tuesday and Wednesday, July 11 and 12, except during special events.  All oral presenters are asked to bring their personal computers to the registration desk when they register and to check the connection of their PC to the projector. 

Welcome Mixer

The participants are invited to attend the Welcome Mixer, a very informal buffet dinner on the 2nd floor Foyer of the hotel from 19:00 to 21:00 on Monday, July 10.

For Oral Presentations

The time limits for presentations are 30-40 min for lectures, 25 min for oral presentations, and 15 min for short talks.  These time limits are to include the question-and-comment sessions.  In order to ensure that electronic presentations with LCD projectors are successful, oral presenters are being asked to bring their own computers.  The LCD projector at the meeting place is available to connect personal computers through the output connectors of the HD (3 ways) and 15 pin (D-sub mini) using the VGA style (3 rows, each containing 5 pins), which is the most common connection worldwide.  Presenters should make sure that their systems will function at the 100V system used in Japan.  Otherwise, they should secure converters to 100V.  Connection cables for the computers and projectors will be provided.  In the case of an emergency, computers (Windows and Macintosh) will be provided to monitor files made using Power Point 2003 (Windows and Macintosh) or compatible programs.  Therefore, oral presenters are asked to make their presentation files using Power Point 2003 (Windows and Macintosh) or compatible programs and to save the files using a flash drive (USB) or CD-R for back-up.

Presenters should bring their PCs to the “Oral Presenter’s Reception Desk,” which is to the left of the Speaker’s Desk in the main conference room (the Fuyo Room) during the coffee break before their scheduled session.  Participants presenting in the first session in the morning or afternoon should bring their PCs at least 30 min before their session.

For example, on Tuesday, July 11,
(1) Speakers for the early morning session (Drs. Murakami, Lung, Goto, and Winqvist) should go to the Oral Presenter’s Reception Desk by 7:30.

1. Speakers for the late morning session (Drs. Toyota, Shimada, Steenbergen, and Clark) should go to the Reception Desk at the beginning of the coffee break in the morning (10:15 to 10:35).
2. Speakers for the early afternoon session (Drs. Takai, Ghosh, and Masuda) should go to the Reception Desk at 14:10.
3. Speakers for the late afternoon sessions (Drs. Fushiki, Tabuchi, and Zlotnik), should go to the Reception Desk at the beginning of the afternoon coffee break (16:05 to 16:25).

The same procedure will be followed for speakers on Wednesday, July 12, and Thursday, July 13. 

For Poster Presenters:

Since the poster boards will be set up in the Fuyo Room by 18:00 on Monday, July 10, all poster presenters are requested to mount posters on the board between 7:30 and 14:30 on Tuesday, July 11.  The poster boards are limited to 1.80 m (W) x 2.10 m (H).  Please check the poster number in the abstract and mount the poster on the corresponding board.  Push-pins will be provided on each poster board.  Poster Session A, for presenters assigned odd poster numbers, is scheduled from 20:30 to 21:30, Tuesday, July 11.  Poster Session B, for presenters assigned even numbers, is scheduled from 20:00 to 21:00 on Wednesday, July 12.  The posters will remain on display until the end of the session at 21:00 on Wednesday, July 12.  Authors are responsible for removing their poster materials by 21:30 on Wednesday, July 12.

Round Table Discussion

A round table discussion will be conducted at the end of each session.  The presenters will sit on the chairs in front of the screen to answer questions and comments from the audience, chairpersons, and other speakers.   

Coffee break

Coffee and snacks will be served during the coffee break in the Foyer.  Coffee will also be available at all times on the coffee tables that are placed between the audience and the poster boards in the Fuyo Room. 

Schedule

Breakfast on July 11-13

Breakfast is available in the Haru-nire Restaurant on the 1st floor of the hotel (Western and Japanese style, 6:00-10:00).  Please bring your breakfast coupons.

Lunch on Tuesday, July 11

Guests are invited to participate in a Hokkaido-style barbeque lunch of ram or beef in the Tomakomai BBQ Garden, which is a 5-minute walk from the hotel.  After the end of the morning sessions at around 12:35, the participants will meet in front of the hotel at 12:50 before walking to the Tomakomai BBQ Garden for the one-hour lunch period.  Guests should return to the hotel by 14:10.

Photographs and Reception on Tuesday, July 11

The participants will meet for a group photograph at the photo studio on the 3rd floor of the hotel at 18:15.  After the photograph, participants are invited to attend a Reception Dinner at the Sky Restaurant & Bar, GRAND VIEW, on the 16th floor of the hotel, from 18:30 to 20:30.

Lunch on Wednesday, July 12

There will be an excursion on Wednesday afternoon.  To save time, a boxed lunch will be provided at 12:25 after the last morning session.  The participants may eat in their own rooms.

Excursion on Wednesday, July 12

We will visit Tomakomai Mill, the Oji Paper Co., and the Ainu Museum at Lake Poroto by bus from 13:00 p.m. to 17:30.  Participants should wear casual shoes, appropriate for the wet floors in the Mill, and comfortable clothes.  Participants will meet in front of the hotel at 12:50 before departure.  The group will visit Tomakomai Mill from 13:30 to 15:00 and the Ainu Museum from 15:30 to 17:00.  Participants will receive a brochure about the Ainu Museum and a map of Lake Poroto.  Return to the hotel is planned for around 17:30.

Wednesday Dinner, July 12

Participants are invited to attend a dinner at the Haru-nire Restaurant on the 1st floor of the hotel from 18:00 to 20:00.

Departure and Transportation on Thursday, July 13

Checkout time is 11:00.  On Thursday, July 13, after checking out, participants should take their luggage to the back of Room Fuyo.  The Seminar ends at 12:40.  Lunch will not be served.  Bus transportation from the Grand Hotel New Oji to the New Chitose Airport (Sapporo Airport) will be provided.  Two buses (a large one and a medium-size one) will leave the Grand Hotel New Oji at 13:00 and arrive at the New Chitose Airport at 13:40.  The large bus will accommodate large luggage under the seats; therefore, overseas guests should take the large bus.   

Hotel fees

Basic accommodation fees for presenters are paid by the Foundation.  If any extra fees, such as room service, bar tabs, or miscellaneous fees, have been incurred, please pay them before checking out.

If you have any questions or need assistance, please feel free to ask any of the staff members, who can be identified by their yellow name tags.